Begin by submitting a DISTRICT GRANT APPROVAL REQUEST
- This is to ensure that the project fits with the philosophy of the district and is allowable
- The District Grant Approval Request is submitted on-line using the link provided above, and will be reviewed for approval by your building administrator and the assistant superintendent.
- Download a .pdf of the approval request form for planning purposes only here:Approval Request Copy.pdf
- You will be notified by email upon approval.
Prepare and submit the application for submission.
- Review and follow all instructions.
- Proofread, and ask someone else to proofread to check for clarity, accuracy, spelling, etc.
- Plan ahead to meet the deadline. Applications may require financial/tax information, data, etc. from various departments. Allow enough time to gather this information. Also plan time to get approval from principals, district personnel, etc.
See the Tech Equipment List for estimated prices of approved technology equipment.
Good luck!PLEASE NOTIFY GRANTS DIRECTOR of the status of your application, whether awarded or declined.
- If awarded the grant, send a copy of the awards notification to the principal, the building fiscal agent and the Grants Director.
- The building fiscal agent (secrtary or principal) should also include a copy of the awards notification with the receipt of funds to the district finance department to assist with coding, etc.
- Grant applications must be approved before submission
- Funds must be deposited in school accounts and no purchases can be made without proper approvals
- Do NOT spend personal funds, you will NOT be reimbursed
- Awards monies may only be spent as requested in the grant
- Reporting and evaluation is the responsibility of the recipient
- A copy of the awards letter and the check must be sent to the Grants Director for amounts of $20,000 or greater
- Contact Linda Compston for fund code assistance
- Maintain accurate expenditure records of all grant funds.
- Collect and provide data to the grantee, such as measures of anticipated outcomes, photographs and experiences of students as a result of the grant activity, etc.
- Meet grant reporting deadlines.
- Send a letter or note of thanks to the grantee letting them know how much you and your students benefited from use of the grant funds.
When planning a Grant .....
A grant is support, generally financial, to help an individual, group, agency, entity, etc. to carry out the work of the grant agency. If the goals of the grant do not match the priorities and vision of the granting agency, success in getting the project funded is unlikely. When planning a grant application be sure to develop these considerations:
Concept: How does this project fit into the philosophy and mission of your organization and statement of need?
Program: Provide a brief description of the project including the timetable for the project, anticipated outcomes and measurements, staffing and volunteer needs.
Expenses: What are the estimated budget costs? Sketch out a broad outline of the budget costs.
Grant Award Guidelines
- Anything purchased with grant money is the property of RPS and is never the property of the person submitting the grant.
- Anything purchased with grant money that is physically attached to a specific school (such as a Smart Board) remains with the school originally receiving the grant. Such items may not be removed by the teacher grantee for use in a different building.
- If a grant is specific to a school in that it applies to a program specific to that school, anything purchased with money from that grant remains with the school receiving the grant.
- If a grant is teacher specific and for instruction and materials that apply to something unique to the specific teacher and/or what and how that teacher teaches, then:
- If the teacher moves to another school and will teach the same subject/content that the grant was targeted to, then anything purchased for use within the grant will go with the teacher to the new school.
- If the teacher moves to another school and will not teach the same subject/content, then anything purchased for use through the grant will remain at the school where the grantee teacher originally worked and received the grant and will be available to the replacement teacher, or other teachers in the original school.
Staff are encouraged to pursue grant funds to support and extend learning opportunities.